HFS – Clients complaints procedure

Our complaints policy

Hart Ford Solicitors Limited is committed to providing a high quality legal service to all our clients. When something goes wrong, we need you to tell us about it. This will help us to improve our standards.

Our complaints procedure

If you have a concern or a complaint that has not been dealt with to your satisfaction by the person handling your case or their supervising partner, please contact us as soon as you are aware of the problem so this can be addressed. Please send your complaint to:

Hart Ford Solicitors Limited

Suite C, 6th Floor

Beckwith House

1 Wellington Road North

Stockport

Cheshire

SK4 1AF

What will happen next?

1. We will send you written correspondence acknowledging receipt of your complaint within five days of our receiving the complaint.

2. We will then investigate your complaint. This will normally involve passing your complaint to our client care director, Izabela Hart, who will review your matter file and speak to the member of staff who acted for you.

3. Within 21 days of acknowledgement of receipt of your complaint we will write to you with a detailed response to your complaint.

4. Please let us know within 21 days if you are satisfied with our response. If we do not hear from you within 21 days we will assume you are satisfied with our response and this will conclude the matter.

5. Should you not be satisfied with our response Izabela Hart (or other appropriate person) will invite you to a meeting to discuss and, it is hoped, resolve your complaint. She will do this within 21 days of your response.

6. Within 21 days of the meeting, Izabela Hart will write to you to confirm what took place and any solutions she has agreed with you.

7. If you do not want a meeting or it is not possible, Izabela Hart will send you a detailed written reply to your complaint, including her suggestions for resolving the matter, within 21 days of you advising you remain unhappy.

8. Please let us know within 21 days if you are satisfied with our response. If we do not hear from you within 21 days we will assume you are satisfied with our response and this will conclude the matter.

9. At this stage, if you are still not satisfied, you should contact us again within 21 days to explain why you remain unhappy with our response and we will review your comments. Depending on the matter we may at this stage arrange for another director to review the decision.

10. We will write to you within 21 days of receiving your request for a review, confirming our final position on your complaint and explaining our reasons. If we do not hear from you within 21 days we will assume you are satisfied with our response and this will conclude the matter.

11. If you are still not satisfied, you can then contact the Legal Ombudsman at PO Box 6806, Wolverhampton WV1 9WJ or call 0300 555 0333 about your complaint. Any complaint to the Legal Ombudsman must usually be made within six months of your receiving a final written response from us regarding your complaint. The Legal Ombudsman has provided further guidance on its service at www.legalombudsman.org.uk.

If we have to change any of the timescales above, we will let you know and explain why.

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